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When a Third-Party cost is entered from the Jobsite Timesheet and Weekly Timesheets, or when a PO Item Receipt is recorded, it is immediately recorded as an Actual Cost in the system.  However, Actual Costs are further broken down between Confirmed and Accrued Costs. 

If Vendor Invoice Matching is enabled for Timesheets and Procurement, all Third-Party costs from those workflows are recorded as ‘Actual Accrued’ Costs.  When the related Vendor Invoices are recorded in Vendor Invoice Matching, and ‘matched’ or verified, they are then updated from ‘Actual Accrued’ to ‘Actual Confirmed’. 

All other non-Third-Party costs are recorded as ‘Actual - Confirmed’ costs immediately. 

  1. Jobsite Timesheet:
    1. Contractor Labor > Non-Payroll is recorded as ‘Accrued’ cost.  All other Labor, Equipment and Materials are recorded as ‘Confirmed’ costs.
    2. Labor Expenses that have been configured as ‘payroll reimbursable’ are recorded as ‘Confirmed’ costs.  Expenses that have been configured as ‘accounts payable reimbursable’ are recorded as ‘Accrued’ costs. 
    3. Third Party Expenses are recorded as ‘Accrued’ costs.
    4. Field Receiving is recorded as 'Accrued' costs.
    5. Vendor LEM is recorded as 'Accrued' costs.

  2. Weekly Timesheet:
    1. Contractor Labor > Non-Payroll is recorded as ‘Accrued’ cost.  All other Labor, Equipment and Materials are recorded as ‘Confirmed’ costs.
    2. Labor Expenses that have been configured as ‘payroll reimbursable’ are recorded as ‘Confirmed’ costs.  Expenses that have been configured as ‘accounts payable reimbursable’ are recorded as ‘Accrued’ costs. 
    3. Third Party Expenses are recorded as ‘Accrued’ costs.

  3. Procurement:
    1. Receipts are recorded as ‘Accrued’ costs.


Reporting of ‘Accrued’ Costs and ‘Accrued’ Revenue

In the Project Dashboard, the Actual Costs and Actual Revenue field display the total of Confirmed and Accrued Costs or Revenues.  When you click on the Actual hyperlink, a breakdown will be displayed.

                Confirmed Actuals:  

  1. All Vendor Transactions (Jobsite, Weekly Timesheet and Procurement) that have been ‘matched’ in Vendor Invoice Matching plus;
  2. All other Transactions that do not go through the Vendor Invoice Matching workflow.

                Accrued Actuals: 

  1. All Vendor Transactions (Jobsite, Weekly Timesheet and Procurement) that have not been ‘matched’ in Vendor Invoice Matching.



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